Preparing for Food Safety Audits

July 05, 2023

Digitization has made food safety audit preparation easier than ever. Users can quickly find and compare any data, all in one place. Watch and learn about Neogen® Analytics.


Video Transcript

TITLE CARD: Neogen Analytics


TITLE CARD: Preparing for Food Safety Audits with Neogen Analytics

TITLE CARD: James Quill, Director, Product Operations & Customer Success

Dan Dwyer: What have you learned from customers about how they approach audits differently now that they're on a digital platform?

James Quill: Thanks, Dan. I think that's a good question. I think it applies in a couple of different areas.

[A split screen appears with James Quill on the left and Dan Dwyer on the right.]

James Quill: As we've talked to customers over time and they get more and more comfortable with the application, understanding what data is available to them on an ongoing basis, the level of panic, if you will, has significantly dropped. The confidence that they have going into audits is a dramatic increase from where they started when they were on paper or in various Excel spreadsheets.

[An image of the Neogen Analytics software is shared on screen with James Quill and Dan Dwyer on the side of the screen. The Neogen Analytics software screen shows a table with column headings of "Site", "Floorplan", "Location", "Test Point Name", "Test Point Description", "Zone", and "#CAs". The page is titled "Insights".]

James Quill: Let's use actually this "Drain 3" as the example. So one of the things I can do is if I was at a customer's facility and we were on paper, and I got a presume positive for Listeria back on my "Drain 3" and I asked you go find me every other corrective action that's ever happened for "Drain 3" and what you did about it and when it was done and who took the sample that day and what what day was it scheduled. Like all of that data. How do I how do I trace all of that back? So, for me, all I'm going to do is I'm going to copy the name here.

[The cursor on the Neogen Analytics screen highlights "Drain 3".]

James Quill: I'm going to go to "Test Points".

[The cursor moves over and selects in the left-hand navigation "Test Points" under "Environmental Testing". The "Test Points" page has a table and at the top right is a search field. The text "Drain 3" is pasted into the search field and entered.]

James Quill: I'm gonna, you know, go to my search. Type in "Drain 3".

[The results table populates with all data with names that include the word "Drain". The cursor clicks on the link "Drain 3" in the "Name" column.]

James Quill: I click on "Drain 3".

[The screen now goes to a page titled "Edit Test Point". The data area is titled "Drain 3" with tabs for "Test Point Details", "Test Results", "Corrective Actions", and "Log".]

James Quill: And from here I see that, first, I have "Details", I have "Test Results", "Corrective Actions", and "Log".

[The tab for "Corrective Actions" is selected and a table titled "Corrective Actions" is displayed with headers "ID", "Date", "Analysis Type", "Test Method", "Protocol", "Owner", and "Status".]

James Quill: I can click on "Corrective Actions" and this is the complete list of every corrective action that I've had for this test point. You can see here I've got E. coli, Listeria, Salmonella. I've got a slew of different things that have happened.

[The cursor selects the text linked "ID" for line item with ID 1417. The page shows a top table titled "Corrective Action Details". Table headers are "ID", "Date Opened", "Floorplan", "Location", "Analysis Type", "Collection Date", "Sample Analysis", "Assigned To", and "Status". The page shows a second table titled "Activity List". Table headers are "#", "Activity", "Protocol", "Activity Notes", "Attachments", "Assigned To", "Status", "Date Completed", and "Action".]

James Quill: For any one of these I can come through and I can actually click on that corrective action. It brings me into that individual corrective action. So I'm looking at just that specific one I see why was the corrective action launched, the day was open, the floorplan, some of the test point identifying information. I have the sample analysis that it was collected on.

[The cursor selects the text linked "Sample Analysis" in the first table. The page shows tabs for "Open", "Closed", and "Deleted". A gray box has a list of a report. Below are two tables. The first table is titled "Test Points". The second table is titled "Audit Trail".]

James Quill: I'm going to open that in a new window. I come here and I can actually see this sample analysis was done on 05/02. It was part of my weekly Listeria swab.

[The page scrolls down to the second table titled "Audit Trail".]

James Quill: I see that I don't have an owner assigned, but if I slide down here to the Audit Trail, I can see that it was actually Leah who did the collection and had added the results. So I have a lot of information that's available to me in the application that when customers get into a rhythm of "I find something in paper. I have to go chase it back in this spreadsheet. I have to go look in this binder. I have to go — oh you know — if it's greater than three months old I can't find it in the always-on audit book that I keep. I have to go back to the shelf and pull a specific. You know, it gets to be a challenge. Whereas in the application, because we have these actionable fields, we're able to, with a couple of clicks, have one place that we go to to find all of the information that we need. As long as we are accurately putting that information into the application and then it's so much easier and less stressful to be able to pull that information out as I'm doing right now.


TITLE CARD: Neogen Analytics


Category: Solution Spotlights, Consumer Goods, Dietary Supplements, Food & Beverage, Healthcare, Pet Food, Pharmaceutical & Biotech, Microbiology, Pathogens, Environmental Monitoring